|SMS ATTENDANCE REPORTING PROCEDURES AND POLICIES|
Calling in an Absence
Parents/Guardians are asked to call the Attendance Secretary, Stephanie Evans, prior to 8:30 am to report a student’s absence. The Attendance Office number is: 715-394-8748. When leaving your message, please clearly state the student’s name, grade, reason for the absence, and identify who is leaving the message. Superior Middle School uses the Automated School Messenger calling system to report unverified absences to parents. This automated call goes out to parents at approximately 10:00 am to notify you that your child has been marked absent in homeroom if you have not called to report the absence. If you are unable to call, please send a note with your child to be presented to the Attendance Secretary upon his/her return to school.
Tardiness at the Start of the Day
Students are expected to be in their homeroom classes by 8:10 am. Students will be marked tardy (TD) in the student data management system if they are late for school and do not produce a note/have a parent call in their tardy to the Attendance Office. If the tardy is beyond the control of the student and the parent calls to report the tardy/sends a note prior to the student arriving at school, the tardy will be documented as Tardy Excused (TE) in the student data management system. Students are required to sign in at the Attendance Office before they go to class. Chronic tardy issues will be dealt with individually and may result in disciplinary or truancy action.
Leaving the Building during School Hours
When students need to leave the building during regular school hours for appointments or other reasons, please send a note with your child on the day of the appointment to be brought to the Attendance Office that has the time, date and reason for the student to be dismissed. The Attendance Office is located in the main hallway, Room B113. Students should stop in with their notes on their way to homeroom and a pass to leave the building will be given to them. Passes will be written for five minutes before they are being picked up to give them time to go to their locker, sign out, and meet their ride outside. While a note is preferred, you can also call the Attendance Office at 715-394-8748. It is advised that if your student needs to leave before 10:00am that a note be sent instead of a phone call. Calls received before 10:00am may not be answered right away due a high volume of phone calls and students in the Attendance Office; therefore, delivery of the message cannot be guaranteed. Call the Main Office if you do not get an answer in the Attendance Office. No student will be allowed to leave the building without parental contact. Whoever picks up the student to leave the building MUST be on either their emergency contact list or specified in a note approving alternate pick-up arrangements. Students are required to sign out in the Attendance Office before they leave school.
Messages to Students during School Hours
Interrupting teachers while class is in session is discouraged. Please make any after school plans prior to the school day to help keep these interruptions to a minimum. We understand circumstances change unexpectedly; therefore exceptions will be made on a case-by-case basis. Should you need to contact your student during school hours, messages should be called in to the Main Office Receptionist at 715-394-8740 prior to 2:00pm. Every effort will be made to get the message to the student in a timely manner. A better option to get your child a message, if possible, is to text message them. They will get the message during their lunch when they are allowed to use their phones/electronic devices), or at the end of the school day when they are again allowed to turn on their cell phone.
If a student is absent, it is advisable that the parent/guardian or student email their teachers directly to request homework. All teachers’ email addresses are their first name (dot) last name @superior.k12.wi.us. Please email the teachers early to allow them enough time to reply. The teacher will tell you if there is anything that you need to physically pick up from the school. Any homework sent to the main office will be ready for pick up after 3:00 pm on the table located just inside the Main Office. Homework will not automatically be collected for an absent student; it is the parents’ responsibility to request that the collection be made.
Planned Absences (i.e., family vacations):
If your family is planning a vacation, etc., notify the Attendance Office (by phone call or note) as soon as you know your student will be missing two or more days. Long term absences must be administratively excused by a principal. The student will receive a short/long term absence request form that will state the dates they will be absent and the date they will return. This form becomes a tool for the student to approach their teachers to collect homework for the time frame they will be gone. They will then bring this form home to show their parents that they talked to their teachers. A copy will be kept by the Attendance Office and the absence code that will be entered into the student data system will be ADE (Administrative Excused). If the absences are not pre-approved by a principal, the absences will be counted toward the five days a student is allowed per semester. If a family medical emergency/death occurs and the student has to be gone two or more days, they will be administratively excused.
Physical Education Class – Excused Absences from P.E.
Physical education is required, by Wisconsin Law, of all students. Students are required to change into appropriate clothing and footwear for physical education classes as directed by their teacher. Showering is recommended, but not required. Students must provide their own towels. All students will be assigned a lock and locker. The PE locks will be returned at the end of the school year. Students, for health reasons, may be excused from physical education classes for 1-2 days with a written request from the parent/guardian. No student will be excused from their physical education class on a permanent basis or after the two (2) day written request from the parent without a statement from a physician. This statement must be brought or faxed to the school nurse. FAX 715-395-8483
|Last Updated: 8/31/15|